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Useful information for funding applicants

 

 

Internal process for international funding applications

 

 

Principal investigators (PIs) must follow internal submission deadlines for institutional review and sign-off.

  • Applications requiring institutional sign-off, institutional submission and/or an institutional letter of support (see below) must be submitted to the Research Contracts & Innovation Office (RC&I) five working days before the funder’s deadline.
  • Prior to submission to RC&I, the PI must obtain approval of their budget by their faculty finance department (download the costing template)
    • For PIs in the Faculty of Health Sciences, a C1 form must be submitted to c1.finance@uct.ac.za three working days before the internal RC&I deadline. The C1 form must have attached to it a copy of the proposal, budget and Financial Information Form (FIF) – completed by the Departmental Senior Finance Officer.

Adherence to internal deadlines is crucial because:

  • It allows for internal review of the application to mitigate financial and resource risk to the PI and institution (particularly to ensure appropriate budgeting for factors such as indirect costs, inflation and exchange rate fluctuation).
  • For online applications, it allows submission with time to address automated ‘bounce-backs’ of applications by the funder submission system (this can happen where application information is incorrect or missing).
  • It allows time for potential liaison with the funder, if necessary, regardless of time zone.

Institutional letter of support (LOS)

  • Where a LOS is required by a funder, PIs must request this five working days prior to the funder deadline (provision of a draft LOS by the PI will facilitate this).
  • The signatory (at the level of the department, faculty or institution) should be based on the requirements stipulated by the funder. If unsure, contact Research Support Services.

 

 

 

 

 

 

Internal process for national funding applications

 

 

Cancer Association of South Africa (CANSA)

For researchers in health sciences:
To apply, researchers email their completed application form to the funder and copy an administrator in the Dean’s Office, Faculty of Health Sciences (Lamees Emjedi). The administrator will get institutional approval from the deputy dean for research and forward this to the funder.

National Research Foundation (NRF)

Step 1: Applicants who submit applications by the internal closing deadline are guaranteed an internal review.
Step 2: Internal review is undertaken by Research Office. In rare but necessary cases – Thuthuka, CPRR and CSUR – scientific reviews are also undertaken by discipline experts.
Step 3: Feedback is provided to applicants and, if necessary, applications reopened for amendment.
Step 4: Applicants resubmit applications before the NRF final deadline.

Poliomyelitis Research Foundation (PRF)

For researchers in Health Sciences:
To apply, researchers email their completed application form to the funder and copy an administrator in the Dean’s Office, Faculty of Health Sciences (Lamees Emjedi). The administrator will get institutional approval from the deputy dean for research and forward this to the funder.

South African Medical Research Council (SAMRC)

The method of application depends on the particular SAMRC scheme:

For the most common – the SAMRC Self Initiated Research (SIR) scheme, researchers complete an online application form and press submit. When they press submit it gets sent to an internal administrator in the Faculty of Health Sciences, who takes the application to the deputy dean for research for institutional approval. Once received, the administrator uploads this and completes the submission to the funder online.

Some of the other SAMRC schemes (e.g. SHIP) require completion of a form (Word document) that requires a signature from the institution (sometimes centrally, e.g. the deputy vice-chancellor) and then an emailed submission to the funder.

 

For more information on research funding contact the Research Support Services